Clan Little Society, Inc will be referred to CLSi throughout this document. This privacy policy will explain how our organization uses the personal data we collect from you when you use our website.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology
For further information, visit allaboutcookies.org.
How do we use cookies?
CLSi uses cookies in a range of ways to improve your experience on our website, including:
- Keeping you signed in
- Understanding how you use our website
What types of cookies do we use?
There are a number of different types of cookies, however, our website uses:
- Functionality – CLSi uses these cookies so that we recognize you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
- Analytics – CLSi uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. CLSi sometimes shares some limited aspects of this data with third parties for analytics purposes.
How to manage cookies
You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Privacy policies of other websites
The CLSi website contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.
Marketing
CLSi would like to send you information about products and services we provide which we believe you might like.
- All mailings will be from CLSi, as we will not share your details with any other company.
- You will receive information through our newsletter, which may include information about upcoming Scottish Highland Games where we may or may not have a tent presence
If you have agreed to receive marketing, you may always opt out at a later date.
You have the right at any time to stop CLSi from contacting you for marketing purposes.
If you no longer wish to be contacted for marketing purposes, please send an email to the secretary, or click on the link at the bottom of the last mailing you received from us.
Data Collection
What data do we collect?
CLSi collects the following data:
- Personal identification information (Name, email address, phone number, date of birth, etc) for membership purposes.
- Personal Genealogical information, both living and deceased.
You directly provide CLSi with all of the data we collect. we collect data and process when you:
- Register to become a member
- Place an order for any of our products or services.
- Voluntarily complete a customer survey or provide feedback on any of our message boards or via email.
- Use or view our website via your browser’s cookies.
How do we store your data?
CLSi does not store your credit card or other banking information. You will login securely to the PayPal service for this functionality.
CLSi securely stores your membership data at our host.
CLSi will keep your genealogy data until you request us to remove it from our files or systems. You can request deletion of your data by contacting genealogist@clanlittlesociety.org and requesting that your information be removed from our files or systems.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
When ordering items from our online store, we use PayPal for order processing, and therefore your order information will be shared with PayPal as well as our fulfillment partner.
Where your data is sent
Visitor comments may be checked through an automated spam detection service.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
When corresponding with our society via forms or via email, your communication is retained as long as necessary to complete the request.
Purchase information is retained as long as necessary to fulfill and report on such purchases which includes this website, as well as PayPal and our fulfillment partner. Purchase data retention may be held up to 7 years, or as long as law requires.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
For society members who share their Family Geneaology Charts, this information is added to our Geneaology database and is made available to other members of the society for Geneaology research purposes. Members can request that their data be removed from our database, or choose not to share their family group sheets.
CLSi would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request CLSi for copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that CLSi correct any information you believe is inaccurate. You also have the right to request CLSi to complete the information you believe is incomplete.
The right to erasure – You have the right to request that CLSi erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that CLSi restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to CLSi’s processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that CLSi transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: president@clanlittlesociety.org
Or write to us:
c/o Thomas R Little, President
3028 N. 2nd Street
Harrisburg, PA 17110
U.S.A.
Changes to our privacy policy
CLSi keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 13 August 2019.
How to contact us
If you have any questions about CLSi’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.
Email us at:
secretary@clanlittlesociety.org or
president@clanlittlesociety.org